International Master of Science in Rural Development
 Application for non-European Students
 
 
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APPLICATION FOR NON-EUROPEAN STUDENTS  
 


The deadline for non-EU nationals who wish to apply for the IMRD programme 2014-2016 and the Erasmus Mundus scholarship is January 17th, 2014 midnight (CET, Central European Time). 
      
The deadline for receipts of the hard copy file is January 27th (this means we will accept all documents sent by regular mail that arrive at our office before the 28th of January, anything arriving on the January 28th or later will be considered as not applying/eligible for the EM scholarship).


Important: do not send documents if you have not submitted an online application and have received the request to send your hard copy file!

 

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Application procedure


The first step of the application procedure is an on-line registration and application form. Register in the IMRD database, complete the application form, and submit it electronically to the  IMRD Applications Team. 
Make sure you fill out at least all the obligatory fields. Add as much additional information as possible and load electronic copies of your documents. After submitting the online application, you will receive an automatic mail confirming your completion of the first step.
(You can download the formats for the recommendation/reference letter here: Word document or PDF document (same format as last year's application).)

Roughly 3 weeks after submitting, you will receive a Result Notification Letter stating whether or not you have been deemed academically fit to participate to the IMRD programme.
In case you have not been deemed academically fit, your application process ends here and you are invited to re-apply the next year.
 
In case you have been academically admitted, your Result Notification Letter will invite you to start the second step of the application process, explaining the next steps and requirements are to be fully admitted to start the programme in September 2014.
 
=> The Result Notification Letter indicates you are academically admitted to start the IMRD programme on the condition that you fully complete your hard copy file (= step 2, see below). Without fully completing the second step, you will not be able to start the programme.
 
=> Also note that the Result Notification Letter does not grant you any scholarship. This letter is completely separate from the scholarship, and you will have to complete the second step on time to be eligible for the Erasmus Mundus scholarships.
 


The second step of the application procedure is to assemble your hard copy application file as indicated in the mail with your Result Notification Letter. You will have to send this hard copy file (composed of the printedand si application form and all requested documents (secondary school leaving certificate, higher education diploma(s), including all transcripts of records, language certificate(s), curriculum vita, passport pictures, copy of passport, recommendation letters) by regular or express mail to the IMRD Secretariat before the deadline. 

Once the secretariat has received your hard copy file and assessed it as complete, you will receive a Provisional Admission Letter. This letter is issued to help you start applying for external scholarships (as the EM scholarship application result will only be known by the end of February-beginning of March 2014). As chances are slim to be awarded the EM scholarship, we advise all applicants to start applying for alternative scholarships once they have received the Provisional Admission Letter.

Upon receipt of the Provisional Admission Letter, you have officially ended and fulfilled the application process. The letter will therefore provide more info on the programme, and explain the precise administrative steps of the registration process in order for you to be fully admitted, able to enrol at the Ghent University, and start the programme in September 2014.
 
 
=> The Provisional Admission letter indicates you are academically admitted to start the IMRD programme on the condition that you fully complete the registration process.
 
=> Also note that Provisional Admission Letter does not grant you any scholarship. This letter is completely separate from the scholarship.

 

 

 




Please consult the FAQ! for more detailed information on the application
procedure.


IMPORTANT NOTE: Because of the high number of applications, the IMRD Management Board is obliged to only consider those applications that are complete and contain all documents, translated if necessary. Once you are invited to participate the second step, your online application and the hard copy file are considered as one.
If your file is not complete, you will not be requested to add documents, but simply will not be taken into account.


You will not be permitted to start the programme until your (hard copy) application file is complete.

If your (hard copy) application file is not complete by January 27th, 2014, you will not be eligible (= not taking into account) for the Erasmus Mundus scholarships.



Applicants who submit their online file before December 16th, 2013, will be notified of their application result (with respect to their academic admission - not regading to the scholarsips) within 3 weeks after submitting the online file. Only then should they send their hard copy file (second step).

Students who submit after December 16th, 2013, will not be notified of their application result until the end of February-the beginning of March 2014.
Hence, they will have to send their hard copy file (second step) without knowing whether or not they are academically admitted.

 


The desiscion on whether or not you have been awarded a Erasmus Mundus scholarship, will be communicated to you by the end of February - beginning of March 2014.



REGISTER HERE TO START YOUR APPLICATION PROCESS 2014-2016.

All students from the P.R. China will have to obtain a certificate of academic screening issued by the Academic Evaluation Centre (APS) of the German Embassy in Beijing before being allowed to enrol at any higher education institution, language course or other preparatory course in Flanders. The APS certificate is also required for obtaining a student visa to Belgium. The APS certificate needs to be sent with the application in order for the application to be considered.

Students planning to study in Flanders are advised to contact the Academic Evaluation Centre in Beijing,  info{at}aps.org.cn as soon as possible in order to make the necessary appointments and this before applying for a visa.  The APS application form and more information can be found on www.aps.org.cn.

Every student accepted at UGent for next academic year will get the cost of their APS-screening reimbursed by the Ghent University-China Platform. For this, the student has to contact the China Platform after arrival at UGent to make an appointment.

Ghent University has a specific service for Chinese students, the China Platform. Click here for more information (also available in Chinese).
 

 
 

 OVERVIEW OF THE APPLICATION AND SCHOLARSHIP SYSTEM


 
 
At the end of the selection stage, applicants have the possibility to appeal against the decisions made by the Management Board.

Please note that an appeal can only be made to the selection procedure, and not to the outcome of the selection status! An appeal may be made by sending an appeal form via registred mail to the IMRD secreteriat (postal address- see  contact on this website).

The from should state the reason of their appeal, including proof of supporting documents (if applicable). The IMRD Appeal Form can be uploaded
here.

The appeal has to be sent within 10 working days (with the date of postmark as proof) after receipt of the selection news.
Once the IMRD secretariat receives the appeal form, the sender will receive an acknowledgement of receipt by email.

The appeal will then be investigated by the IMRD coordinator and secreteriat and if needed extra feedback will be obtained from the IMRD management board.
Within 15 working days after receptionof the appeal, the appealer will receive the outcome of the appeal with the reasons for rejecting or accepting it.


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